Clinical Care

Product Features to Improve the Quality and Efficiency of Your Care

Reimagine the Clinical Experience

No matter the size of your patient load, software should not get in your way. Our integrated clinical tools streamline your work and help keep you organized, without slowing you down.

Clinical Documentation

Produce Clean, Professional, and Compliant Documentation

Valant’s unique approach to clinical documentation enables you to complete your intake and progress notes before the end of each session, eliminating the unnecessary note pile-up that occurs in many practices.

To expedite the note-completion process, you can automatically pull the following information into each new note:

Carry forward the previous note so you’re not starting from scratch each time

Chart data (diagnosis, medication, allergies)

Outcome measures data and auto-generated narratives

Clinical questionnaires data

Billing information, such as CPT code, appointment time, provider name, appointment duration, and any pertinent demographic data

During the session, Valant’s templates guide you through the required documentation, keeping your notes short and simple, while ensuring you have captured all the necessary information to meet insurance requirements. Of course, you’re the final author of the note and can add details, edit the narrative, or change the CPT code as you see fit before signing the note.

Upon completion, Valant gives you professional-looking notes that are thorough, consistent, and easy-to-digest. This is required for getting paid, creating confidence in collaborating and referring providers, and preparing for the unexpected malpractice suit, court order, or audit.

Designed Exclusively for Behavioral Health

Valant’s Mobile Notes gives you the ability to quickly create notes templates suited for your behavioral health practice. Choose from 100+ clinical sections built in conjunction with the top behavioral health clinical advisors for each area of expertise (i.e. CBT, DBT, eating and weight disorders, marriage and family therapy, child and adolescent, etc.).

As you know, mental health visits can be especially tricky to document. Computers can create a physical barrier between you and your clients while writing full sentence notes can interfere with your ability to listen carefully. Valant’s Mobile Notes enables you to discreetly complete your note in real-time from a mobile device or tablet. Quick check boxes and automated narratives allow you to unobtrusively document individual, family, or group sessions without losing focus on your clients. 

Treatment Planning

Common-Sense Functionality for Efficient, Individualized Treatment Plans

Chart the most efficient course toward patient improvement with Valant treatment planning. Designed by behavioral health professionals, our user-friendly treatment planning solution creates a living document right within your clinical notes for reference at every appointment. Build an initial plan at intake, then easily update it over time with treatment modifications and client progress. This helps keep you and your client focused on specific goals.

A good treatment planning solution should simplify your daily operations. Valant treatment planning assumes administrative burdens by automating the regulatory requirements for insurance purposes, tracking updates to keep multiple providers in-the-know, reviewing dates, capturing signatures, and more. Free up time to focus on what matters: your patients.

Easy, Individualized Treatment Planning

With Valant, you can create treatment plans quickly and easily while still tailoring them to each client. When you assign a diagnosis, Valant’s system automatically generates a treatment plan template in your clinical notes and suggests a decision tree of problems, goals, objectives, and interventions commonly associated with that diagnosis. You can map a plan efficiently by using these suggestions, or use the customization feature to create custom problems, goals, objectives, and interventions for specific clients.

Up-to-Date Diagnostic & Treatment Information

Valant’s treatment planning decision tree was built using the most up-to-date diagnostic materials available to behavioral health providers. It is based on the DSM-5/ICD-10 to give you the best practices in behavioral health right at your fingertips.

Measureable Goals

Valant’s system allows you to make SMART treatment goals within the plan itself. You can specify goals by timetable, by a target number of sessions, and much more. Specific, measurable outcomes help you make a case for the value of your services to insurance payors, and provide an objective “baseline” against which to measure client progress, guiding you along the most efficient path toward patient improvement.

Intake and Assessment Automation

Learn a Client’s History Before You Meet Them

One of the best ways to maximize efficiency at your practice is to collect information on new clients before the first appointment. With Valant’s intake and assessment feature, you can request a new client’s clinical history and consent forms through the encrypted patient portal and minimize the time spent on data-gathering at intake appointments. 

Don’t frustrate your clients with complex paperwork. Their time is precious, so respect it by using forms that are brief and easy to fill out. Valant’s short intake forms utilize box-checking to make the process fast and painless, and collecting signatures is a breeze with the e-signature feature.

Need customized intake forms? No problem. Easily build your own forms and paperwork, including signature fields, and upload it into the portal.

Developed for Behavioral Health

Valant’s intake and assessment feature was designed by clinical experts in the field of behavioral health to capture all the information you need—and none that you don’t. You won’t have to wade through the “extras” that generalist EHRs include for physical health providers; our pre-created clinical history form knows which questions to ask in a behavioral health context.

Valant also understands the intricacies of caring for your littlest patients, so we offer a child-specific clinical history form and symptom screener.

Walk Into A First Appointment Prepared

Valant populates the information from an intake form directly into your clinical notes, so you don’t have to burn chunks of your first appointment filling in the background for yourself. Walk into every first meeting with the client’s medical and family history, symptom screening, self-harm risk assessment, and more already in hand.

The intake feature populates clinical notes with the exact answers clients provided on the form, so the nuances don’t get lost. And no, patients don’t always disclose everything at a first appointment—that’s why the auto-filled notes are completely editable. Return to update them at any time as new information emerges in your treatment sessions.

Screening Tools for Preliminary Assessment

The intake process presents an opportunity to screen clients for additional underlying behavioral health issues they may not even be aware of. Valant’s intake form assesses symptoms of common behavioral health diagnoses and flags areas of interest that you may want to investigate.

You can begin to form treatment ideas before the appointment, rather than react to new information off the cuff in front of your brand-new client. This proactive approach increases your confidence, which helps you built rapport at first meetings and increases your retention rate.

Prescreening also helps you assess whether an individual is a good fit for you or should see a different provider.

Clinical Reporting

Improve Patient Care with In-depth Clinical Reporting

Get the data you need to continually improve as a provider and ensure the best outcomes for your clients with Valant’s clinical reporting features. Valant allows you to generate reports on a wide range of items to more fully understand how your work is affecting patients. Check clients’ outcome measures, individually or in aggregate, to assess the effectiveness of treatment and identify areas for potential improvement.

Get a breakdown of data points such as:

How long clients have been in treatment

Average number of days between first and last visits

Average number of days between first and second visits

Number of patients on your roster with a specific diagnosis

Retention rates in aggregate or among certain populations

This in-depth reporting helps you see the “why” behind patient progress or stagnation. Use it to identify successful treatment protocols and reveal areas where you would benefit from professional development. Also keep an eye on the trends in what your target population is seeking help for.

And don’t just measure client outcomes—measure your own! Productivity benchmarks chart your work as a clinician. You can set standards for revenue or profit goals to see how you’re hitting your financial targets and more quickly head off downward trends in revenue.

Never Miss Documentation Details

Proper documentation is crucial to responsible mental health services, and Valant software makes it easier than ever to dot every “I” and cross every “T.” With the click of a button, you can view all undocumented appointments and all unsigned documents in need of updating. You can keep track of the interval between appointments for medicated clients, to make sure each one is seen in a timely manner, and view their prescription list to catch signs of over-medication or prescription abuse.

Patient activity reports can alert you when clients have dropped out of treatment, so you can close their files. These things not only contribute to stellar service for those you treat, but they reduce your own liability as a provider.

Manage Your Workload

Have you built a caseload based on the issues and treatments you’re passionate about, or simply let your roster grow organically? Too many complex cases can lead to burnout, while a docket full of diagnoses that bore you can make work less rewarding. Take control of your caseload with reports on your diagnosis distribution between patients. Use this information to design the kind of caseload that best fits your interests and bandwidth.

Retention

Understand your retention trends on a deeper level. Valant reporting not only delivers your overall retention numbers, but it also breaks those numbers down by other factors, such as type of diagnosis. Learn which type of patients you retain easily, and explore your options for improved treatment for diagnoses with high turnover.

ePrescribing

Integrated Electronic Prescribing For a Seamless Workflow

Don’t purchase a second software just for e-prescriptions. With Valant, you’ll find all the benefits of top-tier e-prescribing functionality within your EHR. Providers can prescribe electronically from the clinical notes, easily access PDMPs, and more.

Our software integrates directly with DrFirst, the gold standard of e-prescribing services. Thanks to years of this integration development, Valant is able to offer a greater range of DrFirst functionality and a more seamless experience than many other EHRs. Bilateral communication between Valant and DrFirst ensures that anything done through one system is recorded in the other. 

Valant’s e-prescribing features offer conveniences for both your practice and your patients. You can set favorite medications and favorite pharmacies for a given patient, or segment records by provider or client to get a bird’s-eye view of prescribing activity within your practice. 

Save Time with Better Integration

No jumping between clinical notes and e-prescribing software. No juggling multiple logins and automatic timeouts when you’re idle. Just click to prescribe right from the clinical notes, and automatically receive an e-prescription record in the notes themselves. Valant’s e-prescription features keep you in one continuous workflow, freeing you to focus on your patient and their progress.

The Features You Need

Enjoy sophisticated DrFirst features that streamline the e-prescribing process into your day, such as a simplified prior authorization process through CoverMyMeds, easy patient medication checks to spot drug interactions and allergies, and auto-notices to patients when their prescriptions are ready—all without leaving your main EHR. These features not only make your job easier, but they can also enhance patient safety and adherence to medication regimens.

PDMP Made Easy

A PDMP should be a help, not a hassle. As more states require PDMP participation from mental health providers, these providers are clamoring for software that can take the headache out of visiting and querying the database. Valant delivers with easy access to your prescription database, so you can be compliant with PDMP regulations and gain valuable information for your treatment strategies.

Telehealth

Deliver Quality Care Anytime, Anywhere

Valant’s HIPAA-compliant telehealth allows you to schedule and launch remote visits, take notes, invite guests, and record patient data, all from within your EHR. Built exclusively for behavioral health practices, Valant’s integrated telehealth includes all the features providers need to create secure, interactive remote patient experiences.

With an integrated patient portal experience and appointment reminders, our solution makes it easy for your patients to join their virtual session with no additional software to download or links to track down.

Integrated eLabs

Send Easy eLab Requests Right Through Your Clinical Notes with Valant

Our eLab solution simplifies your process by allowing you to run lab orders directly from your clinical notes. Simply create the order, including any needed background or demographic information on your patient, and click to send it to the lab of your choice. When results are in, you’ll get them automatically, and can easily upload them into the patient chart. It’s easy for you and your patients.

Valant software works with Labcorp and Quest Diagnostics, the two most popular lab networks, and Valant can establish a relationship with other lab networks on a case-by-case basis.

Built for Behavioral Health Providers

Generalist EHRs tend to cater their features, including eLabs, to the needs of physical medicine. Valant gives you all the benefits of e-labs and other EHR features in a format specific to behavioral health. No more wading through forms and fields that you’ll never use; Valant is focused only on the concerns of your behavioral health practice.

Convenient Paper Options

If you don’t have enough lab request volume to justify electronic lab orders, you can still benefit from Valant’s paper lab request feature. Create your own custom lab request templates to support the needs of your particular practice. Create the templates right within the Valant system, then print and fax to your lab of choice.

Prescription Drug Monitoring Program (PDMP)

Prescription Drug Monitoring Programs

Most psychiatrists and psychiatric nurse practitioners are now required to access their state’s Prescription Drug Monitoring Program (PDMP) before prescribing a scheduled drug. Until recently, prescribers had to go outside of the EHR and log in to the database separately, but Valant now offers a direct integration with many state databases!

EHR Workflow Integration with PDMP

The Valant integration within the EHR workflow allows:

Intervention at the earliest signs of controlled substance abuse

Provision of better care

Adherence to state regulations

Great efficiency and time savings.

Why Are PDMPs Important?

PDMPs are one of the most impactful tools available addressing prescription opioid misuse and abuse and are part of the larger Electronic Prescribing of Controlled Substances (EPCS) initiatives. Using Valant’s PDMP integration is a safer, faster, and more secure way for prescribers to comply with state PDMP mandates—without ever leaving the e-prescribing workflow.

As the U.S. fights the deadly opioid epidemic, healthcare providers struggle to address the underlying issues. Solving this crisis requires a continuum of services from prevention, to treatment, to recovery support. Many policies have been put in place to help reduce opioid related incidents, but it’s not enough. To address the root cause, we must improve controlled substance prescribing practices.

Make Informed Prescribing Decisions

When available at the point of encounter, PDMP information gives prescribers critical information regarding their patients’ controlled substance prescription history. This helps providers distinguish between patients who legitimately need opioid medications for pain treatment and those who may be seeking to misuse these powerful drugs.

Mandates Driving EPCS & PDMP Utilization

There are currently 44 states with mandates in place, and 49 states—and the District of Columbia—have active PDMP databases that collect and report prescribing and dispensing data to authorized users. Additionally, EPCS is strongly encouraged in all 50 states. Many states require prescribers to register with them in order to access PDMP data and perform mandatory queries. Check below if your state has a PDMP mandate in effect.

Group Therapy Software

Create Therapy Groups for All Occasions

Whether you’re hosting a one-off multi-member family therapy session or offering recurring group counseling, Valant’s versatile group therapy system enables you to enroll groups of patients and preset your billing fees for attendance and no-shows. No more spreadsheets or burdensome workarounds to offer multiple-client therapy – let your EHR simplify the work for you.

Adaptable Scheduling of Group Therapy Appointments

With Valant’s flexible Scheduler, you can quickly create or reschedule individual and group therapy appointments. Using our Availability Search tool, find open recurring time slots on a provider’s calendar to establish appointments that are free and clear of future conflicts. Need to move a group therapy session from one provider to another? Easy. Changing the group appointment from in-person to virtual at the last minute? With Valant’s integrated telehealth, you can do this on the fly in the Scheduler. 

One-Page Workflow for Easy Group Therapy Documentation

Tired of copying and pasting the group note within each client note, signing, and starting it all over again with the next enrollee? Say “no more!” to individually documenting each client in a group appointment. Make your group therapy documentation efficient, organized, and robust through Valant’s one-page workflow. 

Measures, Narrative Generation, and More for Group Therapy Sessions

Enjoy the robust clinical documentation features Valant is known for with the ability to assign measures to group enrollees and more. Our group therapy documentation will support popular Valant features such as quick narrative generation, pulling forward content from past notes, adding other signers, and the ability to customize which tabs are included in templates. 

Virtual Group Therapy Needs With Integrated Telehealth

Turn any group therapy appointment into a virtual session by allowing group members to connect via Valant’s integrated telehealth. Built-in features like whiteboarding and screen sharing let you recreate the in-person experience with ease.