Big Red Cloud

Easy Accounting Software

Big Red Cloud makes day-to-day accounting painless, whether you’re processing an invoice or managing a transaction.

Bank Reconciliation

Easily reconcile your bank account to ensure that everything is running smoothly.

Final Accounts

All reports required for your final accounts are available with a few clicks.

Audit Trail

Knowing there is an error in your accounts is one thing but finding out how it occurred is another. Big Red Cloud’s easy accounting software provides a step by step documented history of all transactions so that you can investigate errors if and when they arise. This is particularly relevant if a customer is invoiced incorrectly — you can quickly identify who made the error and when.

Track Income

Read our guide on Cash Flow or talk to any small business advisor and they’ll all tell you that it’s essential to track income coming into your business. What are the trends? Is it seasonal and do you generate more cash sales than credit/invoice sales? Big Red Cloud’s easy accounting software gives you full visibility of the money coming into your business.

Cash Book

The cash book is where transactions relating only to cash receipts and payments are recorded. Ask any business owner in the restaurant trade and they’ll tell you that the cash book is vital as they have to keep track of small cash purchases that would otherwise slip through the cracks. If your small business purchases items regularly by cash, the Big Red Cloud cash book is a great feature.

Setup Wizard

You can use our Setup Wizard to make creating your company as easy as waving a wand. Follow the instructions on-screen and within 5 minutes, you can be up and running. Accounting software simply can’t get any easier to use.

Motor Vat Scheme

The Motor Residual VAT Scheme is a transitional scheme whereby a decreasing proportion of VAT on the purchase of a motor vehicle can be claimed as a VAT Input Credit. After June 2010, no input credit is allowed and Motor Vehicle purchases are recorded at zero VAT rate.

Invoicing

We’ll have you raising and sending your first invoice within minutes of signing up, or you can elect to use our Mobile Invoice App when you are out and about.

API

Our full-featured API allows you to connect to other services or even have your own software link directly to your accounts.

Change/Delete Entries

We enable you to change or delete account or invoice data, but we protect you from yourself. You can safely undo any accounting errors with ease, as long as it does not undermine any business processes in place. This is a feature pretty much unique to Big Red Cloud, and we know our small business community highly values it.

Track Expenditure

If you’ve got more money going out than coming in, even if you’re profitable, that could be a bridge too far for your business. As with income, tracking expenditure is a critical component of managing your business. Are you paying invoices too quickly by not availing full credit terms, or are you letting invoices pile up with ensuing cash flow difficulties?

Debtors

Credit sales — any sales given on credit to customers will end up in the debtor’s ledger. Running aged debtor’s reports will tell you how long monies are owing and by whom.

Consolidation

You can use our Consolidating Company feature to view combined P&L, Balance Sheet and Trial balance reports for your companies.

Reserve Charge VAT

Value Added Tax (VAT) is normally charged by the person supplying the goods or services. However, under Relevant Contracts Tax (RCT), the person receiving the goods or services (the principal contractor) calculates VAT and pays it directly to Revenue. The principal contractor accounts for VAT as if they had supplied the service. This is known as VAT reverse charge. It applies to subcontractors involved in the construction industry only.

Bank Feed

Open a banking link with Plaid to directly import all transactions from all major Irish banks. Big Red Cloud enables you to import transactions from your bank account. All you need to do is download a CSV file from the bank and with a quick 2-minute setup, you’re ready to start importing transactions. Take advantage of our transaction rules feature to categorise all of your transactions precisely as you want them on demand.

VAT Reports

Manage all your VAT reporting and obligations. Big Red Cloud works in the background to automatically calculate and produce all your VAT reports. When required, just print out the VAT report you are required to submit to your local tax office.

Quotes

Send full quotes to your prospective customers and convert them to an invoice in a few moments once it is confirmed.

Nominal Ledger

All entries are found in our Nominal Ledger along with a series of reports that you can view, print and save for a full breakdown.

Customer Statements

Customer statements are essential. They allow you to summarise all the invoices and payments for a customer in a single view. Generally, businesses will send statements every month. Statements are a great tool to help customers pay faster as they can see the total invoices outstanding that they still have to pay. It also displays an overview of all transactions between you and the customer. With Big Red Cloud it’s super easy to create and email statements and print a copy to post via regular mail too.

Creditors

The creditor’s ledger will help you track the money your business owes now and into the future. Be watchful of suppliers that issue invoices erratically as there is nothing as frustrating as two invoices arriving together – it can play havoc with your cash flow.

Contractors VAT

RCT is a withholding tax that applies to certain payments by principal contractors to subcontractors in the construction, forestry, and meat-processing industries. The tax rates are 0%, 20% and 35% and will depend on the subcontractor’s compliance record with revenue. All RCT transactions are submitted through the Revenue Online System (ROS).

Remittance Advice

Send Remittances to your suppliers showing how much you have paid to them and the invoices you are paying.

Big Red PI

Big Red PI (Purchase Importer) enables you as a user to import purchase invoices into Big Red Cloud either via email or direct upload. This is a €168 addon.

Management Reports

Run management reports from our library or you can create your own. Keep an eye on key expenditures, manage your aged debtors or analyse KPIs essential to the profitability of your business.

User Permissions

Many businesses will assign roles and responsibilities to specific individuals but there is company data that you will want to keep private. With Big Red Cloud, you can set permissions to users for particular areas/functions.

Months 13, 14 & 15

Use the months 13, 14 & 15 to make entries for the first three months of your next year and use that extra time to close off your accounts without needing to rush.

Chart of Accounts

Our Chart of Accounts covers most businesses’ needs with no adjustments required and allows you to customise it to your needs easily.

Sales App

Our Sales App lets you create and send invoices from anywhere you have an internet connection on your Android phone/tablet or iPhone/iPad.

Margin VAT Scheme

No more calculating Margin Vat yourself. Our margin Vat calculator will help you get the figures you need for your invoicing and ROS.

Recurring Invoicing

Our Recurring Invoicing feature takes the hassle out of your invoicing. Create an invoice once and with a few clicks set it to be created again on demand. You can even create one invoice and have it recur for as many of your customers as you want.

Secure & Reliable

Your financial records are as precious to us as they are to you and your business. Our secure, reliable and easy to use accounting software ensures your data is protected at all times.

Data Backups

Microsoft Azure automatically takes two backups of your data, securing the availability of your data.

Security Testing

Big Red Cloud’s easy accounting software has been subjected to independent, external testing to verify its security.

Encryption

Our accounting software application uses Secure Socket Layer (SSL) encryption to provide you with a secure connection.

User Permissions

Our easy-to-use accounting software allows account administrators to define what level of access & functionality each user has to your records.